Done with Excel sheets, WhatsApp chaos and late-night phone calls. Drag-&-drop shift planner, mobile app for every staff member, time clock and automatic payroll export as CSV or PDF — all compliant with the German Working Time Act and Minimum Wage Act.
For many businesses, shift planning is the biggest time-sink after bookkeeping. Excel sheets get passed around via email or WhatsApp, changes slip through the cracks, and a Sunday-evening sick report turns into a round of chaotic phone calls.
With AnvaCode, you plan shifts via drag & drop in the browser. Staff see their shift in the app, report sick or request vacation directly, ask for a swap — everything is logged automatically. Bonus pay is calculated correctly to your collective agreement, and the monthly export goes straight to your accountant.
Four problems that are guaranteed to hit with Excel- or paper-based planning — and cost money, nerves and staff.
One spreadsheet, three versions by email, changes in the wrong file. Employee A thinks they're on early shift, employee B thinks the same — both turn up in the morning. Or worse: nobody does.
Loss: 4–8 hrs planning time / weekYour phone buzzes on Sunday night: two people sick. You call 12 staff in a row, every other person doesn't pick up. Worst case: you're behind the counter yourself.
Loss: 1–3 hrs phone time / weekWithout a clean time-account overview, overtime in shift-based businesses creeps up unnoticed. At year end, the employee shows up with 62 unpaid hours — an argument is guaranteed.
Loss: noticeable back-paymentSunday bonus 50%, holiday 125%, night shift 25%. You type hours into an Excel sheet, add bonuses manually, email it to the accountant. Every typo = wrong wage.
Loss: 2–4 hrs + error rateFrom staff onboarding to the monthly payroll export — one end-to-end process.
We set up staff with contract hours, qualifications (e.g. "counter", "till", "warehouse"), hourly wage and availability. Who can do what — and when?
You drag staff onto shift slots in the weekly calendar. The system warns instantly on conflicts (rest-time breach, double booking, missing qualification). Templates for standard weeks.
Once the plan is set: push notification to all. Each person sees their shift in the app, can request a swap, report sick or request vacation — you approve with one click.
Staff clock in via app or tablet when arriving/leaving. At month end you're done: hours, bonuses, overtime — as CSV or PDF straight to your accountant.
Back office for the planner and a mobile app for every staff member — same database, synced in real time.
Weekly calendar with all shifts, staff color-coded. Conflicts (rest time, double booking) are highlighted in red before you save. You can build a "standard week" template once and copy it into following weeks — only adjusting for sick days and vacations.
Every staff member has an iOS or Android app. They see their schedule, can request a swap (goes to colleagues with the right qualification), report sick with one tap, or clock in/out when arriving/leaving. As the boss, you get a push notification and approve with your thumb.
Included by default. Optional: on-site time-recording terminal, personnel file with document upload, shift wish system.
Weekly and monthly view. Drag staff onto slots, copy entire weeks, plan rotations ("week A / week B"). Instant validation on rule breaches.
Native apps for every staff member. View shifts, request swaps, report sick, request vacation, clock in. Push notifications for plan changes.
Employee A can't make it? Tap "Swap" — the system sends requests to colleagues with matching qualifications. On a match: you approve, done.
Staff report sick via app — you're notified instantly and see available cover. Vacation is offset against remaining days, approval with one click.
Staff clock in/out via app or tablet on site. Geo-fence option (clock-in only on premises). Breaks are recorded automatically and deducted per ArbZG.
Per-employee time account: target vs. actual, overtime balance, remaining vacation. Staff see it themselves in the app — year-end arguments are over.
Monthly export of all clock-in times, bonuses and overtime as CSV (for any standard payroll or accounting software) or as a clean PDF. Your accountant gets a ready-made file — no more typing.
Save standard weeks as templates once. "Summer", "Winter", "Peak hours" — activated in 2 clicks. Saves 80% of weekly planning time, because you only adjust the deviations.
Sunday, holiday, night, overtime — bonuses are calculated automatically by your rules (% or fixed amount). Minimum-wage check built in per shift.
Anywhere shift work happens, multiple staff are coordinated and pay-scale bonuses kick in.
