Patrol docs on paper
„Was checkpoint 3 really patrolled at 02:15?" — you only have your guard's notebook. In a dispute: word against word. The client cancels. A QR scan with timestamp + GPS settles it in 0.5 sec.
Risk: contract loss + 4–6 figuresGuard service, alarm/CCTV, fire safety, event security, detective work, doormen, reception, lock-up service, consulting, close protection — 10 security sectors, one system. QR patrol logging at checkpoints, photo-based incident documentation, automatic PDF reports for clients, §34a competency tracking. GDPR-compliant.
Security services live and die by gap-free documentation. When the client asks „Did anyone really check at 02:15?", a QR scan with timestamp + GPS verification decides whether you keep the contract or lose it. On paper? Word against word. With AnvaCode: legally watertight proof in 0.5 sec.
We don't build a generic guard tool — we build it tailored to your security business. §34a competency tracking, DGUV-V49-compliant fire safety maintenance plans, insurance-grade incident docs, automatic PDF reports for clients. Servers in Germany (Hetzner Falkenstein, ISO 27001).
Four problems that nearly every guard service, fire-safety specialist and event security team knows — and for which proven solutions already exist.
„Was checkpoint 3 really patrolled at 02:15?" — you only have your guard's notebook. In a dispute: word against word. The client cancels. A QR scan with timestamp + GPS settles it in 0.5 sec.
Risk: contract loss + 4–6 figuresGuard reports broken glass via radio at 03:40 — you scribble a note, never get to write it up, forget it by morning. Insurance refuses to pay because docs are missing. App with photo + timestamp: evidence locked in instantly.
Risk: insurance denialNight, Sunday and holiday bonuses all differ (statutory minimum wage + 25/50/125 % surcharges); with a mid-size team that's 6–10 hours of Excel typing per month — plus mistakes. DATEV export fixes this.
Losses: 6–10 hrs + typos / monthAfter every shift or on weekends you have to compile the monthly report by hand or in Word. 2–4 hours per site. At 20 sites = a full working day per month. Auto-PDF from the logs saves 95 %.
Losses: 1–2 admin days / monthFrom the solo doorman to the 50-staff guard-service GmbH. We know the quirks and adapt modules accordingly.
QR patrol at checkpoints, GPS verification, photo incident docs, site-specific guarding plans, insurance-grade audit trail.
Quote → install → service contract, device DB (serial no., location), maintenance contracts with annual checks, emergency call link.
Extinguisher maintenance plan per DGUV V49, digital inspection record, seal photo, customer reminder 4 weeks before due date, FSO training.
Crew per event, shift plan with §34a proof per staffer, hour billing with night/holiday surcharges, radio incident log.
Case confidentiality (encrypted), photo evidence with GPS+time, hour tracking per case, automatic report writer (anonymizable).
Shift plan per location/event, §34a competency proof verified, suspect-incident docs, ban-from-premises database, emergency radio channel.
Visitor management (name, appointment, photo), key issue log, security logbook, client-specific greeting standards.
Evening/morning route plan, QR on lock/gate, open/close docs with timestamp, GPS verification, weather alert (frost risk).
Audit reports (DIN ISO 28000), walk-through docs with photo tour, recommendation catalogue with priorities, risk matrix, follow-up appointments.
Assignment discretion (code names), multi-person shifts with roles, movement plans, NDA per team member, emergency SOPs.
Most start with the shift/patrol plan + incident app. You can always add more — no data migration needed.
24/7 shift plan with §34a validation, night/holiday surcharges calculated automatically, time stamps via app, DATEV export.
View moduleOnline inquiry for event security, walk-throughs, fire-safety maintenance. Calculator by hours/m²/site type, instant quote.
View moduleClients with sites, versioned guarding plans, emergency contacts, insurance data, report dispatch settings.
View moduleOn a critical incident: SMS escalation to supervisor + client. Maintenance reminders for fire-safety customers, competency refresh.
View moduleYour own website with inquiry form, reference clients (anonymised), local SEO „guard service [city]", „fire safety [city]".
View moduleSEPA direct debit for monthly guarding retainers, fire-safety maintenance contracts, auto-renewal, cancellation workflows.
View modulePatrol app on site and incident docs at the office — both from the same system, in real-time sync.
The guard reaches the checkpoint, opens the patrol app and scans the QR sticker at the checkpoint (e.g. entrance, storeroom, back yard). 0.5-sec scan → timestamp + GPS verification captured automatically. Anything unusual: photo option + note. Late check-in: automatic escalation alert to supervisor via SMS.
Guard documents on the spot: photo of the broken window, pick a category („damage", „break-in", „person"), short description. The system adds timestamp + GPS + guard name. At month-end: automatic client report as PDF with all patrols, incidents and photo attachments — ready to send.